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Electronic Records
Information created and retained
in electronic form presents specific challenges
for government. For example when information is
required beyond the estimated life expectancy
of the software or hardware used or when information
is stored on a variety of different media (DVD,
Computer Output Microfilm, magnetic tape or CD).
These applications, systems and storage media
must be managed and maintained throughout the
information life cycle (active, semi-active, destruction
or archival custody).
The Office of the Chief Information
Officer is responsible for establishing the policy
and standards for the management information for
the Government of British Columbia. For electronic
records (e-records) these policies and standards
ensure:
- Consistent management of e-records through
the use of ARCS and ORCS - government’s
standard classification and scheduling system
- Retention of sufficient e-records to support
and document government decision-making and
transactions
- Identification, selection and disposition
of e-records
- Preservation and transfer of archival e-records
to the government archives
The Government of British Columbia
has established a common Enterprise Document and Records Management
System (EDRMS) infrastructure for effectively
managing all government records. This infrastructure
builds upon existing standards (e.g. ARCS and
ORCS) and processes for managing physical records
and incorporates requirement for e-records.
Email is also considered an e-record,
for information on how to manage your email effectively,
please see Email Management.
For more information on services and support
available, please contact the Corporate
Information Management Branch, your ministry
records officer or your corporate
records officer.
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