How To Interpret
Bar Graphs -
A graph is a snapshot of information about a
certain subject. Graphs make it easier to get a
quick impression of a large amount of data, make
comparisons and draw conclusions.
Criteria - Each
report uses a common criteria when determining
the number of requests received and a separate
set of common criteria when determining number
of requests that have been closed/processed
during a specific date range.
All statistics are based on
requests that were categorized as requests
received or requests closed.
Common Criteria Described
Type =
|
Formal request under the
Freedom of Information and Protection of
Privacy Act (FOIPP Act) |
Category = |
General or Personal |
Start Date = |
This field is used to determine the number
of requests received during a particular
time frame |
End Date = |
This field is used to determine the number
of requests closed during a particular time
frame |
Clarification Notes
Ministry Historical
Organization - (Ministry Name Authority
list - in progress)
Over time ministry names change as do the
programs that they are responsible for. The
attached list shows where these changes have
occurred since 'date' so that the location of
government programs and the composition of each
ministry as described in the statistical reports
can be better understood.
Response/Processing Time
- The response time for access requests received
and/or closed prior to April 29, 2002, are based
on "Calendar" days. A legislative amendment in
2002 changed the definition of days from
calendar days to working days. Working days
exclude weekends and statutory holidays.
The response time for requests that were
received prior to April 29, 2002 and responded
to after April 29, 2002 will be based on a
combination of calendar and working days.
The response time does not
distinguish between requests that exceed the
30-day time limit because they are overdue and
those that exceed 30 days because of other
circumstances, such as requests that have been
extended in accordance with the
Freedom of Information and Protection of Privacy
Act (FOIPP Act) or have been placed on
hold while clarification or payment of fees is
sought from the applicant.
An extension can be made under
the FOIPP Act for any of the following reasons:
- A request involves a large number of
records that must be searched and reviewed.
- The records involve a number of
public bodies that must be consulted.
- The records contain personal
information about individuals other than
the requester or private company
business information and consultation
must be undertaken with these parties
before the records can be released.
- The applicant does not give enough
detail to enable the public body to
identify a requested record.
These extensions can be for 30 days or for a longer
period of time if authorized by the Information and
Privacy Commissioner. The longer processing
time resulting from these legitimate extensions can
inflate the average response times presented in the
raw number chart and the corresponding graph.
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